Dining Services Donation
Donation Guidelines
Dining Services is proud to support registered student organizations and university departments in hosting events that align with Baylor University's mission and positively impact the campus community. To be considered for a food donation or supplemental catering support, please review and adhere to the following guidelines:
1. Deadline for Submission
- Completed request forms must be submitted at least 30 days prior to the event date.
- Requests submitted fewer than 30 days in advance will not be considered.
2. Eligibility
- Only registered student organizations in good standing with Student Activities may apply.
- Requests must be submitted by a student officer or recognized member of the organization.
- University departments may submit requests for events that fall under their official purview or in support of affiliated organizations.
3. Limitations
- Student organizations and university departments are limited to one donation per academic semester.
- Donation value may not exceed $2,000 per request.
- Funds for items requiring outside rentals will not be approved.
- Beverage donations are limited to water, iced tea, coffee and other nonpackaged options unless special approval is provided.
- Catering orders related to approved donations must be confirmed with the caterer no later than 7 business days prior to the event.
4. Event Requirements
- Events must contribute to the university's mission and have a positive impact on students and/or the Baylor community.
- Only requests submitted using this official form will be considered. Walk-ins or phone solicitations will not be accepted.
5. Post-Event Reporting
- A Post-Event Report must be submitted within 10 days after the event and should include:
- Attendance details
- Summary of the event
- Description of its impact on students and/or the organization
6. Review Process
- Submission does not guarantee approval, even for events previously supported.
- Applicants will be notified of a decision within two weeks of submission.